Data protection policy

Who we are

We are Petitpierre S.A., an Acrotec Group company and the Acrotec Group (hereinafter referred to as "we" or "Acrotec"). The protection of personal data is very important to us. We ensure strict compliance with all applicable data protection regulations, including the new Federal Data Protection Act (hereinafter: "nLPD"), and insofar as it applies to cases affected by the EU General Data Protection Regulation (hereinafter: "GDPR") or any other data protection legislation of the territory in which we operate. We treat all personal data entrusted to us with the utmost care, in an appropriate manner and to the extent necessary for the purpose of processing.

Range

This policy applies to all Acrotec Group entities, employees and third parties entitled to process your personal data.

Applicable laws

This policy sets out the minimum standards for the protection of your personal data worldwide. We recognize that the laws of some jurisdictions may require stricter standards than those set forth in this policy. We will comply with these laws and other applicable regulations. To the extent that the laws and regulations of a jurisdiction provide a lower level of protection than this policy, we will apply that policy.

Contact us

The Data Protection Department is responsible for ensuring compliance with the applicable provisions. If you have any questions about data protection, please contact us at the following address:

Petitpierre S.A.
Route de l'Europe 7
2017 Boudry
Switzerland
petitpierre.ch | info@petitpierre.ch

Your personal data

Information gathering

We collect your personal data when you communicate them to us during the following activities:

1. Our correspondence: when you contact us by mail, e-mail, telephone or any other means, we may keep a record of this correspondence and the data contained therein (surname, first name, address, etc.).
2. Your visit to our websites, social networks and web applications: in particular connection information, location, etc.
3. Your visit to our premises or events: visitor diary, business card, etc.
4. Your input of information in contact, newsletter or job application forms: notably name, first name, address, application file, etc.
5. Your sharing of information in connection with the employer/employee relationship, the customer or supplier business relationship: in particular information, name, first name, address, etc.
6. Signing a contract or order

Purpose of processing

We process personal data mainly for the purposes of carrying out our mission, our commercial relationship and our legal obligations:

1. Advertising and information about our offers and services, in particular the sending of annual reports, quotations, newsletters or events;
2. Implementing the obligations of the employer/employee relationship, in particular for keeping personnel or candidate files;
3. Implementation of the customer or supplier relationship, particularly in relation to delivery, invoicing and accounting;
4. Online meetings;
5. Conducting surveys, market research and opinion polls;
6. Maintaining the operation of IT services, in particular web sites and applications;
7. Communication with third parties and processing of requests, applications or requests from authorities in accordance with applicable law;
8. Implementing security measures for information, our buildings and people;
9. Compliance with industry standards and regulatory requirements, including fraud prevention and credit risk reduction;

Transfer and disclosure

We may transfer and disclose your personal data:

1. to any authorized party to meet our legal obligations, including tax obligations;
2. our member companies of the Acrotec Group and Petitpierre S.A., in particular job applications, customer and supplier information.
3. to third parties whom we may contact in connection with the customer, supplier, employee or applicant relationship, in particular for fraud protection and credit risk reduction purposes;
4. to a potential buyer in the event that we anticipate the sale of all or part of our business;
5. to third parties to ensure our operations, in particular partners delivering our products;

These third-party partners and subcontractors are contractually bound to provide appropriate levels of security for your personal data at all times.

We are an international company that uses the Internet to collect and process your personal data. This involves processing and transmitting personal data across borders. We may therefore transfer your personal data to jurisdictions other than the jurisdiction in which you log in or reside. However, we will only do so within the framework of the objectives described in this policy. Should your personal data be transferred to other jurisdictions, we will comply with the applicable law.

Storage and safety

The protection of your personal information and data is an essential concern for us. The personal information and data collected is stored on secure servers and cloud services located in Europe and Switzerland that meet the legal requirements RGPD and LPD.

All technical and organizational measures are taken to protect your information and personal data.

Shelf life

We retain your personal data for as long as is necessary to carry out our mission and to comply with legal obligations:

• for as long as the law requires, in particular 10 years for tax obligations;
• 10 years after the end of the business relationship or the employee relationship ;
• 1 year for job applications (after job application) ;

Personal data that you provide on the basis of an opt-in will be deleted immediately upon explicit revocation of your consent (opt-out).

Cookies, tracking and other elements related to the use of our websites and applications

Websites and web applications use cookies to ensure :

• How it works p. e.g. language storage ;
• User authentication ;
• Connecting with social networks;
• Analysis p. e.g. aggregation of visit statistics or server performance.

The websites may use cookies from the following third parties:

• Google Analytics
• Pardot
• LinkedIn
• TFAforms
• Vimeo
• Youtube

A cookie policy specific to websites and applications may complete and specify the above list.

Your rights

You have all the rights of the person concerned according to the legislation in force, in particular a general right of access, modification, rectification or deletion and portability of your information and personal data.

You can contact us at any time for information and to assert your rights free of charge.